Forms and Filing

Mailing Address

Until further notice, the following changes are in place for submitting documents through mail. If you submit by mail or courier, you will experience processing delays.

Mail should be addressed to:

Human Rights Tribunal of Ontario
15 Grosvenor Street, Ground Floor
Toronto, ON M7A 2G6

SmartForms

The SmartForm Application and SmartForm Response make the filing process easier by helping you accurately complete the forms on your computer. Unlike regular PDFs, SmartForms:

• can be saved, printed and submitted electronically
• can be processed more quickly
• show you only the fields you need to fill out
• only ask you the questions that are relevant to your application or response

Computer Requirements for Using SmartForm

Complete and submit your SmartForm using Adobe Acrobat Reader (version 8 or higher). You can download Adobe Acrobat Reader for free.

To complete your SmartForm

Step 1: Carefully read the Applicant's Guide or Respondent’s Guide for detailed instructions on how to complete the form.

You can also find helpful tips about HRTO’s application process on the Human Rights Legal Support Centre website.

If you are an applicant and need help to complete an application, contact the Human Rights Legal Support Centre for assistance.

Step 2: Download the SmartForm by clicking on the “SmartForm Application” or “SmartForm Response” icon.

• Download forms to your computer by right clicking on the PDF icon and selecting “Save link as” or “ Save target as” and then open the form on your computer.

Step 3: Answer all questions by clicking on the checkboxes and typing your answers in the text boxes. Save your form as you continue. You can save your form and come back to finish it later. You can also print your form by clicking the “Print” button.

Step 4: When you are finished, click the “Submit to HRTO” button at the bottom of the form. If a required section is not complete, the SmartForm will prompt you to add the information before you continue. Once you click “Submit to HRTO”, a securely coded copy of your completed SmartForm will be sent to the HRTO and a letter will appear in your browser confirming that the HRTO has received your application or response. The letter will include a submission reference number (e.g. 2015-11-06-10-10-428500). Print and save a copy of this letter for your records.

Sending attachments: Try to use the boxes on the form to provide the requested information. If you need to add attachments send a separate email with the attachments to HRTO.Registrar@ontario.ca. Include your submission reference number in the “Subject” line.

Other Ways to File

All forms, except for the SmartForm Application and SmartForm Response forms, must be:

1. delivered to the other parties named in the application
2. filed with the HRTO with a completed Form 23, Statement of Delivery (PDF)

Submit your Form by Email

Once you have completed your application, you can send the form and documentation required under the Code to HRTO.Efile@ontario.ca. Any other forms or documentation should be sent to HRTO.Registrar@ontario.ca.

For detailed instructions on submitting by email, please refer to the guide Instructions to Submit an HRTO Application or a Response Form Online.

Note: HRTO.Efile@ontario.ca is only to be used for submitting your initial application. Afterwards, all other correspondence and documents must be sent to HRTO.Registrar@ontario.ca.

PDF Forms

Forms are in PDF format (.pdf). If you need a form in print or alternate formats like large print, contact us.

Technical Notes

1. To view, print or email these forms, your computer needs Adobe Reader. You can download this free software from Adobe’s website.


2. You cannot save the information you enter in these forms without Adobe Acrobat Pro.


3. Save the downloaded form onto your computer and open that copy in Adobe Reader. Do not complete the forms in your browser. Some browsers will not allow you to complete your form.


4. Most browsers will store (or "cache") documents on the hard drive of your computer so you can access them faster in the future. This feature may mean you are not accessing the most up-to-date version of HRTO forms. Clear your cache by holding down the “Ctrl” key and the “F5” key at the same time, or by using Ctrl+Shift+Delete.

You can file forms with the HRTO by mail or e-mail.

If you require a form for a file that was opened with the Ontario Human Rights Commission before June 30, 2008 and was later transferred to the Ontario Human Rights Tribunal, please call 416-326-1312 or email: HRTO.Registrar-Transition@ontario.ca